NEWS > CORPORATES SHOW INCREASING CONFIDENCE IN THE VALID VAULT ASP SOLUTION

VALID aims to provide the most complete e-Business platform for leading industry professionals, allowing them to communicate, collaborate, manage and access valuable information whenever and wherever, so they can focus on winning more business.

As people have become comfortable clicking emails instead of licking stamps, they understand the logic of storing, accessing and sharing data electronically. VALID has taken the power, flexibility and speed of the Internet and designed an ASP information management system that brings you the combined benefit of these two powerful tools.

Legal admissibility is not an issue as has been proven by VALID's increasing ASP user base. Once a scanned image is produced it becomes a viable legal document: "There is a document wherever there is writing or printing capable of being read, no matter what the material may be upon which it is impressed or inscribed." RvDaye (1908) 77LJ1L8 659.

Security and privacy are major issues for Electronic Information Management. Fortunately, VALID shares your concerns and the company's combined in-house legal and technical expertise guarantees a secure solution. IT departments welcome the fact that VALID requires no new hardware or software - just Internet access and a Web browser and it supports all major document formats including TIFF, PDF, DOC, JPEG, MPEG and WAV, and more. While a simple, secure outsourced database isn't tying up any more bandwidth, time or energy.

The award-winning Alamo National Car Rental (ANC) is just one of VALID's growing number of application service provider (ASP) clients. Back in January, Alamo signed up for a managed service contract for Valid Information Systems to run an off-site managed document service. Initially, the proposal was for VALID to scan in and code some 3,000 documents daily. Today, this figure has gone up more than five times with up to 15,000 documents being scanned daily with couriers delivering boxes from any one of the 110 nation-wide branches to VALID's head office in Ilford.

The documents comprise rental agreements with all the associated documentation such as parking fines and correspondence. These are prepared and scanned onto a VALID Vault server ready for ANC staff to view via a standard Web browser from any of its locations. There are now over 100 users in Legal and Insurance departments within ANC branches accessing information on line through the highly secure ASP Vault.

ANC carefully considered the legal implications of putting all its rental agreements and related documentation on line. Having investigated a number of solutions, VALID was chosen on the basis of its legal admissibility compliance procedures that include comprehensive auditing facilities as well as its Certificate of Compliance with the British Standard Institute's (BSI) legal admissibility standard PD0008. Legal admissibility is naturally a requirement for VALID's extensive legal client database including top City firms Norton Rose, Ashurst Morris Crisp and Cameron McKenna, among others.
Valid Information Systems was one of the first UK software suppliers to introduce the facility of hiring its software out on a monthly basis for immediate secure global access to documents via the Web. Each client is assigned a dedicated server with a practically unlimited capacity for storage. Data is transmitted through a high speed link with a bandwidth capacity of 2Mb This, combined with the additional secure socket layer (SSL) guarantees absolute confidentiality. ASP clients include Transatlantic Insurance, Axa Insurance and Copelco UK.

The fact that the system is totally independent means that any standard Web browser can be used to access data on line. Information is available for as many users as required and from anywhere in the world. The rapid speed of retrieval ensures raised productivity as customer inquiries can be answered immediately rather than requiring a return phone call.

VALID's ASP service provides a speedy and accurate information management solution for customers by using caching technology and server optimisation, as well as scalable bandwidth for handling traffic. The system is, in fact, totally bandwidth independent and will run on any link from a modem to the fastest cable connection.

The VALID Vault system as well as solving a physical storage problem, will enable its clients to provide a level of client care that only an electronic information management system can deliver with instant and multiple access to images 24 hours per day 365 days per year from any location using a standard Web browser. Managed Service agreements, more commonly known as application service providers, ASPs, are the way forward for organisations that want to benefit from information and Document Management without the cost of setting up an in-house scanning bureau and specialised IT department.

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